eProcurement

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Submit one form per enquiry type Please submit a separate form for each enquiry type. Include all related questions for the selected category in a single submission. Choose the category that best describes your enquiry:: Bidding requirements: Questions about how to participate in the bidding process (e.g., deadlines, required documents). Bid specifications: Questions about the technical or functional details of the goods/services being procured. Supplier registrations: For questions related to supplier registration, please contact: votaquotes@elections.org.za. Your enquiry will be reviewed, sent to the relevant department related to the category you have chosen, and the response published on the website. Navigation Tip: Press the Tab* key to move through each field and accept the pre-filled information.*

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Auction specifications
Please select view under file to view auction specifications and conditions/requirements. An image providing an example/illustration of the product required in terms of the auction specifications has been included in the specifications referred to above. Please note that non-conformance to the auction conditions and/or specifications shall invalidate your bid! Failure to submit the required sample by the target date and time shall also invalidate your bid! It is imperative to confirm requirements and compliance with auction specifications and conditions with the relevant IEC contact person BEFORE submitting a bid and/or written submission and/or any sample/s that may be required!! Delivery timeframes are critical and MUST be adhered to! A supplier's registration status shall apply as it was at the time and date of the award of the auction. Approved and limited (tax non-compliant) suppliers will be able to place bids. However, an auction shall ONLY be awarded to a bidder that is tax compliant. Any bid with a non-compliant tax status shall be rejected at the time of the award of the auction. Limited (tax non-compliant) status bidders are, therefore, encouraged to continuously monitor their tax compliance status on the National Treasury Central Supplier Database (CSD) and must ensure that their registration status remains approved on eProcurement. Bidders must resolve any pending tax matters with SARS timeously as it takes time for status changes to be effected from the SARS Tax Comliance System (TCS) to the CSD! The Electoral Commission’s eProcurement system verifies tax statuses against the CSD and a non-compliant status will change the registration status to limited (tax non-compliant). Once a bidder has resolved any pending matters with SARS it takes approximately 48 hours for such changes to reflect on the supplier registration status in eProcurement. The Electoral Commission will not accept bids for any goods/services that are not in line with acceptable market related prices for similar goods/services that are available. The Electoral Commission shall give consideration to alternative procurement options in such instances to ensure cost effective procurement processes. Invoicing for goods or services procured shall be in accordance with the relevant provisions and stipulations of the South African tax laws. Only valid tax invoices shall be acceptable. Bidders may, at the discretion of the Electoral Commission, be requested to submit samples, make presentations and/or written submissions in order for the Electoral Commission to assess compliance with auction conditions, specifications and requirements/provisions. The Electoral Commission, furthermore, also reserves the right to consider at its sole discretion alternative options to the exact specifications outlined in the auction or otherwise stipulated that may be offered by suppliers should the Electoral Commission be of the opinion that such alternative options that are being offered are economically viable and/or may be a practical solution and/or may be generally beneficial in respect of promoting and reaching the Electoral Commission’s goals, target dates and objectives.

Auction files

No	File name	File size	File type
1	Sublimation Mugs. FINAL 14 Sept 20.pdf	262 kb
2	Sublimation Coffee Mug.jpg	8 kb

Auction items

Segment	Family	Class	Commodity	Item	Specification	Quantity	Image	File
Domestic Appliances and Supplies and Consumer Electronic Products	Domestic kitchenware and kitchen supplies	Domestic drink ware	Domestic mugs	Sublimation mugs	Sublimation mugs	1100	None	None

Auction conditions

In submitting the accompanying bid, I hereby confirm that I have read and understand the contents of the CERTIFICATE OF INDEPENDENT BID DETERMINATION (SBD9). I further warrant that this bid complies in all respects with the contents of this certificate.

Are you able to deliver the required sample mug by 29 September 2020?

Are you able to deliver the printer's proof by the 6 October 2020?

Does you product comply with minimum specifications?

Are you aware that the Electoral Commission will not accept goods of inferior quality?

Awarded bid purchase order details

Number	Item	Item specification	Quantity	Unit amount including VAT	Supplier	Total amount	Awarded on
4500320467	Sublimation mugs	Sublimation mugs	1100	R61,589.00	MADIBA PROMOTIONS (PTY) LTD	R61,589.00	16 Oct 2020
1 of 1 purchase order details \| Page 1 of 1 pages

Bids received

Potential ranking	Bidder	Bid amount including VAT	Bid points
1	MALEBOGO75 (PTY) LTD	R41,800.00	100.00
2	GRAPESEED TRADING 102 CC	R42,889.00	97.92
3	BRAND AWARENESS (PTY) LTD	R47,300.00	89.47
4	SUNRISE T AND M TRADING (PTY) LTD	R50,842.00	82.69
5	SHANEAL DISTRIBUTORS CC	R55,550.00	73.68
1 of 17 received bids \| Page 1 2 3 4 of 4 pages

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