eProcurement

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Enquiry

Submit one form per enquiry type Please submit a separate form for each enquiry type. Include all related questions for the selected category in a single submission. Choose the category that best describes your enquiry: Bidding requirements: Questions about how to participate in the bidding process (e.g., deadlines, required documents). Bid specifications: Questions about the technical or functional details of the goods/services being procured. Supplier registration: Questions about your supplier registration status e.g. required documents, submission process, or approval are not handled through this enquiry form. Please contact the VotaQuotes Helpdesk directly at [email protected] for assistance with supplier registration matters. Your enquiry will be reviewed, sent to the relevant department related to the category you have chosen, and the response published on the website. Navigation tip: Press the Tab* key to move through each field and accept the pre-filled information.*

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Briefing session time:

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Auction specifications
Please select view under file to view auction specifications and conditions/requirements. Please note that non-conformance to the auction conditions and/or specifications shall invalidate your bid. It is imperative to confirm requirements and compliance with auction specifications and conditions with the relevant IEC contact person BEFORE submitting a bid and/or written submission and/or any sample/s that may be required!! Delivery timeframes are critical and MUST be adhered to! A supplier's registration status shall apply as it was at the time and date of the closing of the auction. Only approved suppliers will be considered! Provisionally approved bidders are, therefore, encouraged to ensure that their registration has been concluded successfully by complying to all required matters timeously! Should the Electoral Commission not be in possession of your valid original tax clearance certificate you must submit an original valid tax clearance certificate together with your bid! Failure to comply may invalidate your bid. The Electoral Commission will not accept bids for any goods/services that are not in line with acceptable market related prices for similar goods/services that are available. The Commission shall give consideration to alternative procurement options in such instances to ensure cost effective procurement processes. Invoicing for goods or services procured shall be in accordance with the relevant provisions and stipulations of the South African tax laws. Only valid tax invoices shall be acceptable. Bidders may, at the discretion of the Electoral Commission, be requested to submit samples, make presentations and/or written submissions in order for the Commission to assess compliance with auction conditions, specifications and requirements/provisions. The Electoral Commission, furthermore, also reserves the right to consider at its sole discretion alternative options to the exact specifications outlined in the auction or otherwise stipulated that may be offered by suppliers should the Commission be of the opinion that such alternative options that are being offered are economically viable and/or may be a practical solution and/or may be generally beneficial in respect of promoting and reaching the Commission’s goals, target dates and objectives.

Auction files

No	File name	File size	File type
1	Dermacation Tape Updated NPE2014 (3).pdf	311 kb
2	Briefing notes 2014 02 13.pdf	106 kb

Auction items

Family	Class	Item	Specification	Quantity	Image	File
Electoral Supplies	Electoral Materials	TAPE DEMARCATION IEC	TAPE DEMARCATION IEC	500	None	None
Electoral Supplies	Electoral Materials	TAPE DEMARCATION IEC	TAPE DEMARCATION IEC	2200	None	None
Electoral Supplies	Electoral Materials	TAPE DEMARCATION IEC	TAPE DEMARCATION IEC	100	None	None
Electoral Supplies	Electoral Materials	TAPE DEMARCATION IEC	TAPE DEMARCATION IEC	500	None	None
Electoral Supplies	Electoral Materials	TAPE DEMARCATION IEC	TAPE DEMARCATION IEC	1000	None	None
Electoral Supplies	Electoral Materials	TAPE DEMARCATION IEC	TAPE DEMARCATION IEC	4700	None	None

Auction conditions

Does your product conform to the auction specifications and conditions/requirements?

Does your price include VAT, packaging and delivery?

Have you noted that samples need to be submitted as stated in clause 12 of specification document - within 3 working days after the date and time of auction closure, i.e 26 February 2014?

Have you noted that a non-compulsory briefing session will take place on 13 February 2014 at 11:00?

Do you agree with eProcurement site and auction terms and conditions?

Awarded bid purchase order details

Number	Item	Item specification	Quantity	Unit amount including VAT	Supplier	Total amount	Awarded on
4500159552	TAPE DEMARCATION IEC	TAPE DEMARCATION IEC	500	R32,500.00	EMA PACKAGING (PTY) LTD	R585,000.00	19 Mar 2014
4500159552	TAPE DEMARCATION IEC	TAPE DEMARCATION IEC	2200	R143,000.00	EMA PACKAGING (PTY) LTD	R585,000.00	19 Mar 2014
4500159552	TAPE DEMARCATION IEC	TAPE DEMARCATION IEC	100	R6,500.00	EMA PACKAGING (PTY) LTD	R585,000.00	19 Mar 2014
4500159552	TAPE DEMARCATION IEC	TAPE DEMARCATION IEC	500	R32,500.00	EMA PACKAGING (PTY) LTD	R585,000.00	19 Mar 2014
4500159552	TAPE DEMARCATION IEC	TAPE DEMARCATION IEC	1000	R65,000.00	EMA PACKAGING (PTY) LTD	R585,000.00	19 Mar 2014
1 - 5 of 6 purchase order details \| Page 1 2 of 2 pages

Bids received

Potential ranking	Bidder	Bid amount including VAT	Bid points
1	BIDVEST BUFFALO TAPES (PTY) LTD	R694,170.00	81.07
2	EMA PACKAGING (PTY) LTD	R585,000.00	80.00
3	MOTETEMA CIVIL CONSTRUCTION AND PROPERTY MANAGEMENT CC	R603,000.00	77.54
4	XARRA IT CONSULTANTS CC	R712,000.00	62.63
5	XCO GROUP (PTY) LTD	R855,000.00	43.08
1 - 5 of 14 received bids \| Page 1 2 3 of 3 pages

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