eProcurement


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Auction specification

Supply and delivery of Stationery Packs to be used during the NPE2024 electoral events. 
- Quantity required: 89,877 stationery packs
- Briefing date: 25 November 2022 at 11:00
- Delivery date: 30 June 2023
- Delivery address: Various Electoral Commission Provincial Warehouses as stipulated on section 20 of the item specifications.

Please select view under file to view auction specifications and conditions/requirements.

Participation in eProcurement tenders of the Electoral Commission requires the placement of an online bid as well as this auction and the submission of supporting documentation (written submission/proposal), if the latter is required.  Please note that non-conformance to the auction conditions and/or specifications shall invalidate your bid.  It is imperative to confirm requirements and compliance with auction specifications and conditions with the relevant Electoral Commission contact person BEFORE submitting a bid and/or written submission and/or any sample/s that may be required!!

Delivery timeframes are critical and MUST be adhered to!

A supplier's registration status shall apply as it was at the time and date of the award of the auction.  Approved and limited (tax non-compliant) suppliers will be able to place bids.  However, an auction shall ONLY be awarded to a bidder that is tax compliant.  Any bid with a non-compliant tax status shall be rejected at the time of the award of the auction.  Limited (tax non-compliant) status bidders are, therefore, encouraged to continuously monitor their tax compliance status on the National Treasury Central Supplier Database (CSD) and must ensure that their registration status remains approved on eProcurement.  Bidders must resolve any pending tax matters with SARS timeously as it takes time for status changes to be effected from the SARS Tax Comliance System (TCS) to the CSD!  The Electoral Commission’s eProcurement system verifies tax statuses against the CSD and a non-compliant status will change the registration status to limited (tax non-compliant).  Once a bidder has resolved any pending matters with SARS it takes approximately 48 hours for such changes to reflect on the supplier registration status in eProcurement.

The Electoral Commission will not accept bids for any goods/services that are not in line with acceptable market related prices for similar goods/services that are available.  The Electoral Commission shall give consideration to alternative procurement options in such instances to ensure cost effective procurement processes.

Bids received will be evaluated in respect of the evaluation criteria as set out in the bid documentation as for provided for in the Preferential Procurement Regulations, 2022. All services providers that wish to render goods/services to the Electoral Commission must self-register on the National Treasure Central Suppliers Database (CSD) at www.csd.gov.za.

Invoicing for goods or services procured shall be in accordance with the relevant provisions and stipulations of the South African tax laws.  Only valid tax invoices shall be acceptable. 

Bidders may, at the discretion of the Electoral Commission, be requested to submit samples, make presentations and/or written submissions in order for the Electoral Commission to assess compliance with auction conditions, specifications and requirements/provisions.

The Electoral Commission reserves the right to consider at its sole discretion alternative options to the exact specifications that may be offered by suppliers that meets or exceeds the specified requirements should the Electoral Commission be of the opinion that it may be economically viable and/or may be a practical solution and/or may be generally beneficial in respect of promoting and reaching the Electoral Commission’s goals, target dates and objectives.

Auction files

No	File name	File size	File type
1	Bid Specifications - Stationery Packs.pdf	580 kb
2	0010487328 84 94 99 400 Briefing Notes.pdf	492 kb

Auction lines

Image

File

Office Equipment and Accessories and Supplies

Office supplies

Writing instruments

Secured pen sets

Stationery Packs

Supply and delivery of the NPE2024 Stationery Packs in Eastern Cape

10600

None

Office Equipment and Accessories and Supplies

Office supplies

Writing instruments

Secured pen sets

Stationery Packs

Supply and delivery of the NPE2024 Stationery Packs in Free State

3450

None

Office Equipment and Accessories and Supplies

Office supplies

Writing instruments

Secured pen sets

Stationery Packs

Supply and delivery of the NPE2024 Stationery Packs in Gauteng

6200

None

Office Equipment and Accessories and Supplies

Office supplies

Writing instruments

Secured pen sets

Stationery Packs

Supply and delivery of the NPE2024 Stationery Packs in Kwazulu-Natal

10900

None

Office Equipment and Accessories and Supplies

Office supplies

Writing instruments

Secured pen sets

Stationery Packs

Supply and delivery of the NPE2024 Stationery Packs in Mpumalanga

3950

None

Office Equipment and Accessories and Supplies

Office supplies

Writing instruments

Secured pen sets

Stationery Packs

Supply and delivery of the NPE2024 Stationery Packs in Northern Cape

1620

None

Office Equipment and Accessories and Supplies

Office supplies

Writing instruments

Secured pen sets

Stationery Packs

Supply and delivery of the NPE2024 Stationery Packs in Polokwane

7040

None

Office Equipment and Accessories and Supplies

Office supplies

Writing instruments

Secured pen sets

Stationery Packs

Supply and delivery of the NPE2024 Stationery Packs in North West

3860

None

Auction conditions

Have you noted the auction specification attached on this auction?

Does your product conform to the auction specification and conditions/requirements as per section 2 of the item specifications?

Are you able to deliver the required products and quantity of 89,877 (eighty nine thousand, eight hundred and seventy seven) stationery packs as per section 1 and 4 of the item specifications?

Are you able to deliver the required quantity of 89,877 (eighty nine thousand, eight hundred and seventy seven) stationery packs by no later than 30 June 2023 as specified on section 5 of the item specifications?

Have you noted that your bid must be for a full quantity of 89,877 (eighty nine thousand, eight hundred and seventy seven) stationery packs and fully inclusive of all costs (incl VAT, packaging and delivery), as stipulated on section 6 of the item specifications?

Bid awarded purchase order details

* Negiotiated Price Amount

Number	Item	Item specification	Quantity	Unit amount including VAT	Supplier	Total amount	Awarded on
4500363744	Stationery Packs	Supply and delivery of the NPE2024 Stationery Packs in Eastern Cape	10600	R1,155,400.00	THUTHUKANI PAPER (PTY) LTD	R9,796,593.00	12 Apr 2023
4500363744	Stationery Packs	Supply and delivery of the NPE2024 Stationery Packs in Free State	3450	R376,050.00	THUTHUKANI PAPER (PTY) LTD	R9,796,593.00	12 Apr 2023
4500363744	Stationery Packs	Supply and delivery of the NPE2024 Stationery Packs in Gauteng	6200	R675,800.00	THUTHUKANI PAPER (PTY) LTD	R9,796,593.00	12 Apr 2023
4500363744	Stationery Packs	Supply and delivery of the NPE2024 Stationery Packs in Kwazulu-Natal	10900	R1,188,100.00	THUTHUKANI PAPER (PTY) LTD	R9,796,593.00	12 Apr 2023
4500363744	Stationery Packs	Supply and delivery of the NPE2024 Stationery Packs in Mpumalanga	3950	R430,550.00	THUTHUKANI PAPER (PTY) LTD	R9,796,593.00	12 Apr 2023
1 - 5 of 10 purchase order details \| Page 1 2 of 2 pages

Bids received

Potential ranking	Bidder	Bid amount including VAT	Bid points
1	THUTHUKANI PAPER (PTY) LTD	R9,796,593.00	100.00
2	MNETO GENERAL TRADING (PTY) LTD	R10,156,101.00	97.07
3	MLUNGISI AND SONS SOLUTIONS (PTY) LTD	R10,170,525.00	96.95
4	CHARITOO ENTERPRISE (PTY) LTD	R10,220,812.43	96.54
5	LESEGO B TRADING ( PTY) LTD	R10,335,855.00	95.60
1 - 5 of 31 received bids \| Page 1 2 3 4 5 6 7 of 7 pages

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