eProcurement

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Enquiry

Submit one form per enquiry type Please submit a separate form for each enquiry type. Include all related questions for the selected category in a single submission. Choose the category that best describes your enquiry:: Bidding requirements: Questions about how to participate in the bidding process (e.g., deadlines, required documents). Bid specifications: Questions about the technical or functional details of the goods/services being procured. Supplier registrations: For questions related to supplier registration, please contact: votaquotes@elections.org.za. Your enquiry will be reviewed, sent to the relevant department related to the category you have chosen, and the response published on the website. Navigation Tip: Press the Tab* key to move through each field and accept the pre-filled information.*

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eTender specifications

This tender is as advertised in the Government Tender Bulletin and the National Treasury eTender Portal.  This eTender serves as additional advertising of the tender and also makes the tender document available to interested services providers.

When printing the tender document, please do so as follows:

1)	Print the tender cover page.
2)	Print the tender document together with the technical evaluation criteria.
3)	Print the tender briefing notes (when available) and use this as an additional guide to identify specific key issues in the preparation of your tender submission.  Bring these notes along with you to the tender briefing session.

Kindly note that the tender briefing session, if applicable, referred to above will be held as per the information contained in the tender document.  The tender closes as stipulated in the tender document.

Bid evaluation criteria for functionality as contained in the tender document as well as the criteria provided for through the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2017 will apply in the evaluation and adjudication of this tender.

Please select view under file to view tender specifications and conditions/requirements.

No online bids are accepted in respect of this tender.  Tender documents must be completed as stipulated in the tender document and tenders together with the required written submission must be placed in the Electoral Commission’s tender box as stipulated in the tender document.  No late tenders will be accepted.

A bidder’s tax affairs must be in order to be considered for tenders of the Electoral Commission.  A bidder’s tax compliance status is reflected on the National Treasury Central Supplier Database (CSD). A bidder's tax compliance status shall apply as it was at the time and date of the adjudication of the tender.  The tender shall ONLY be awarded to a bidder that is tax compliant.  The Electoral Commission verifies tax statuses against the CSD.  Any bid with a non-compliant tax status shall be rejected at the time of the adjudication of the tender.  Tax non-compliant bidders are, therefore, encouraged to continuously monitor their tax compliance status on the CSD and must ensure that their status reflects as tax compliant.  Bidders must resolve any pending tax matters with SARS timeously as it takes time for status changes to be effected from the SARS Tax Compliance System (TCS) to the CSD.

The Electoral Commission’s tender procedures are underpinned by specific rules, conditions and requirements.  These are included in the tender document and must be studied, noted and fully complied with when tender documents are purchased.  Non-compliance may lead to the disqualification of tenders received.

eTender files

No	File name	File size
1	Tender IEC-GP-01-2021 Cover Page.pdf	134 kb
2	ANNEXURE A - Contactable Reference.docx	14 kb
3	Central Supplier Database Circular No 3 of 2015-2016.pdf	82 kb
4	CSD - Supplier Registration.pdf	223 kb
5	Tender IEC-GP-01-2021.pdf	1155 kb
6	List of Bids received GP 01.pdf	335 kb
7	IEC - Publication of Bid Awards (Feb2022).pdf	112 kb

eTender lines

Segment	Family	Class	Commodity	Item	Specification	Quantity	Image	File
National Defense and Public Order and Security and Safety Services	Security and personal safety	Guard services	Security guard services	Guarding Services for IEC Gauteng	Guarding Services for IEC Gauteng	1	None	None

eTender conditions

Have you noted the requirement to print and complete the attached tender forms in order to be considered for this tender?

Have you noted the closing date and time for this tender?

Have you noted that you must submit the completed tender forms as well as a written proposal by the closing date and time as stipulated in the tender document?

Have you noted that you must submit your bid in the tender box as stipulated in the tender document?

Have you noted that you must register on the National Treasury Central Supplier Database (CSD) if you wish to engage with the Electoral Commission for any business opportunities?

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