eProcurement

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Enquiry

Submit one form per enquiry type Please submit a separate form for each enquiry type. Include all related questions for the selected category in a single submission. Choose the category that best describes your enquiry:: Bidding requirements: Questions about how to participate in the bidding process (e.g., deadlines, required documents). Bid specifications: Questions about the technical or functional details of the goods/services being procured. Supplier registrations: For questions related to supplier registration, please contact: votaquotes@elections.org.za. Your enquiry will be reviewed, sent to the relevant department related to the category you have chosen, and the response published on the website. Navigation Tip: Press the Tab* key to move through each field and accept the pre-filled information.*

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eTender specifications

The tender is herewith advertised the tender document is made available to interested bidders.

When printing the tender document, please do so as follows:

1)	Print the tender cover page.
2)	Print the tender document as a complete set.
3)	Print the tender briefing notes (when available) and use this as an additional guide to identify specific key issues in the preparation of your bid submission.  
        Bring these notes along with you to the tender briefing session.

The tender closes as stipulated in the tender document.

Bid evaluation criteria as contained in the bid document as well as the the provisions of the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022 will apply in the evaluation and adjudication of this tender.

Please select view under file to view tender specifications and conditions/requirements.

No online bids are accepted in respect of this tender.  Tender documents must be completed as stipulated in the tender document and tenders together with the required written submission must be placed in the Electoral Commission’s tender box as stipulated in the tender document.  No late tenders will be accepted.

A bidder’s tax affairs must be in order to be considered for tenders of the Electoral Commission.  A bidder’s tax compliance status is reflected on the National Treasury Central Supplier Database (CSD). A bidder's tax compliance status shall apply as it was at the time and date of the adjudication of the tender. The tender shall ONLY be awarded to a bidder that is tax compliant. The Electoral Commission verifies tax statuses against the CSD. Any bid with a non-compliant tax status shall be rejected at the time of the adjudication of the tender in accordance with statutory provisions. Tax non-compliant bidders are, therefore, encouraged to continuously monitor their tax compliance status on the CSD and must ensure that their status reflects as tax compliant.  Bidders must resolve any pending tax matters with SARS timeously as it takes time for status changes to be effected from the SARS Tax Compliance System (TCS) to the CSD.

The Electoral Commission’s tender procedures are underpinned by specific rules, conditions and requirements.  These are included in the tender document and must be studied, noted and fully complied with when tender documents are purchased.  Non-compliance may lead to the disqualification of tenders received.

eTender files

No	File name	File size
1	Tender Cover Page EC 03.pdf	135 kb
2	Tender Doc EC 03.pdf	1032 kb

eTender lines

Segment	Family	Class	Commodity	Item	Specification	Quantity	Image	File
Building and Facility Construction and Maintenance Services	Nonresidential building construction services	Commercial and office building construction services	Commercial and office building new construction service	Local Office Accommodation	Local Office Accommodation for EC104 - Makana	1	None	None

eTender conditions

Have you noted that the Electoral Commission will not accept goods and services of inferior quality?

As the bidder, do you declare that you or any of your directors are not listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)?

As the bidder, do you declare that you or any of your directors have not been convicted by a court of law (including a court outside of the Republic of South Africa) for fraud or corruption during the past five years?

Does your company comply with the Employment Equity Act (55 of 1998)? Failure to comply with the relevant provisions of this Act should be sufficient ground for rejection of a bid

Do you agree with the eProcurement (VotaQuotes) site and the bid terms and conditions?

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