eProcurement

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Submit one form per enquiry type Please submit a separate form for each enquiry type. Include all related questions for the selected category in a single submission. Choose the category that best describes your enquiry: Bidding requirements: Questions about how to participate in the bidding process (e.g., deadlines, required documents). Bid specifications: Questions about the technical or functional details of the goods/services being procured. Supplier registration: Questions about your supplier registration status e.g. required documents, submission process, or approval are not handled through this enquiry form. Please contact the VotaQuotes Helpdesk directly at [email protected] for assistance with supplier registration matters. Your enquiry will be reviewed, sent to the relevant department related to the category you have chosen, and the response published on the website. Navigation tip: Press the Tab* key to move through each field and accept the pre-filled information.*

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eTender specifications

This eTender facilitates the running of an RFQ process for the specified requirement.

Please select view under file to view RFQ specifications and condi-tions/requirements.

Please note that non-conformance to the RFQ conditions and/or specifications shall invalidate your bid.  It is imperative to confirm requirements and compliance with bid specifications and conditions with the relevant IEC contact person BEFORE submit-ting a bid and/or written submission and/or any sample/s that may be required!!
Delivery timeframes are critical and MUST be adhered to!

A supplier's registration status shall apply as it was at the time and date of the closing of the RFQ.  Only approved suppliers may be considered! Provisionally approved bidders are, therefore, encouraged to ensure that their registration has been conclud-ed successfully by complying to all required matters timeously!

The Electoral Commission will not accept bids for any goods/services that are not in line with acceptable market related prices for similar goods/services that are availa-ble.  The Electoral Commission shall give consideration to alternative procurement options in such instances to ensure cost effective procurement processes.

No contract will be awarded to any bidder who is not registered on the National Treasury Central Supplier Database (CSD) or who’s tax affairs are not in order.

Invoicing for goods or services procured shall be in accordance with the relevant pro-visions and stipulations of the South African tax laws.  Only valid tax invoices shall be acceptable.  Only VAT registered vendors may charge VAT.

Service providers must please note that this RFQ requires the submission of a written proposal.  This submission must be prepared and submitted as provided for in the RFQ specifications.  Failure to submit the required written submission and completed compulsory pricing schedule by the due date and time shall invalidate your bid.

Auction enquiries

Enquiry submission cut-off time: 12 Mar 2026 11:00

No	Reference number	Date Received	Enquiry Type	Enquiry Description	Response
1.	IEC/RFQ-NW373-01/2026-001	11 Mar 2026 20:50	Specifications related	Greetings all, I hope my email finds you well. I would like to ask if you have the exact number of staff members that you require, or it should be my decision based on the specification given for capacity? And I would also like to know if the female bathroom has a shebin? If yes how many shebin are there? Lastly I would like to know if you have any waste that requires Certificate except shebin?

eTender files

No	File name	File size
1	RFQ Part 1 - Cleaning Services.pdf	112 kb
2	RFQ Part 2 - Enterprise Questionaire 2023 02 07.pdf	125 kb
3	RFQ Part 3 SDB 4 With POPIA and Political Party Affiliation_2024.pdf	311 kb
4	Specifications - Cleaning Services Rustenburg NW373.pdf	181 kb
5	B-BBEE affidavit completion guide Rev 1.pdf	142 kb

eTender items

Segment	Family	Class	Commodity	Item	Specification	Quantity	Image	File
Industrial Cleaning Services	Cleaning and janitorial services	General building and office cleaning and maintenance services	Building cleaning services	Building cleaning services	Cleaning Services	1	None	None

eTender conditions

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Have you noted that this eTender shall ONLY be awarded to a bidder that is tax compliant?

Have you noted that you must continuously monitor your tax compliance status on the CSD and ensure that your registration status remains approved on eProcurement VotaQuotes up and till the award of the eTender?

This eTender applies the 80/20 preference point system?
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The specific goal of this eTender is the B-BBEE status levels of contribution, in line with the B-BBEE Act and Codes of Good Practice.
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