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Black and White (Monochrome) Desktop Printers [0010557682]
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Auction specifications
Please select view under file to view auction specifications and conditions/requirements. Participation in eProcurement tenders of the Electoral Commission requires the placement of an online bid as well as this auction and the submission of supporting documentation (written submission/proposal) if the latter is required. Please note that non-conformance to the auction conditions and/or specifications shall invalidate your bid. It is imperative to confirm requirements and compliance with auction specifications and conditions with the relevant Electoral Commission contact person BEFORE submitting a bid and/or written submission and/or any sample/s that may be required!! Delivery timeframes are critical and MUST be adhered to! A supplier's registration status shall apply as it was at the time and date of the award of the auction. Approved and limited (tax non-compliant) suppliers will be able to place bids. However, an auction shall ONLY be awarded to a bidder that is tax compliant. Any bid with a non-compliant tax status shall be rejected at the time of the award of the auction. Limited (tax non-compliant) status bidders are, therefore, encouraged to continuously monitor their tax compliance status on the National Treasury Central Supplier Database (CSD) and must ensure that their registration status remains approved on eProcurement. Bidders must resolve any pending tax matters with SARS timeously as it takes time for status changes to be effected from the SARS Tax Compliance System (TCS) to the CSD! The Electoral Commission’s eProcurement system verifies tax statuses against the CSD and a non-compliant status will change the registration status to limited (tax non-compliant). Once a bidder has resolved any pending matters with SARS it takes approximately 48 hours for such changes to reflect on the supplier registration status in eProcurement. The Electoral Commission will not accept bids for any goods/services that are not in line with acceptable market related prices for similar goods/services that are available. The Electoral Commission shall give consideration to alternative procurement options in such instances to ensure cost effective procurement processes. Bids for this auction will be scored based on the 80/20 scoring principle. The scoring whilst the auction is active is, however, only a reflection of the potential outcome of the bid adjudication process. As such, the scoring as reflected in the auction will be based on the bid price as well as the verified and validated B-BBEE status level of each respective bidder. The potential scoring and ranking of all bids received in respect of the auction promote fairness, equity, transparency, competition and the overall cost effectiveness of the Electoral Commission’s tender processes. Furthermore, transparency in the bidding process and potential ranking of bids encourages B-BBEE compliance throughout the bidding process. A tender that fails to obtain the minimum qualifying score for functionality as indicated in the tender documents is not an acceptable tender. Bid prices are fixed at time of bid closure and a bidder’s B-BBEE status level has been verified and validated and the status reflected at the time of bid closure is represented on the auction. Only qualifying bids that have been identified through the bid evaluation process will be scored for adjudication purposes. The final bid points for qualifying bids may differ from the bid points reflected on the running/closed auction and bids will accordingly be ranked based on the final bid points achieved. Invoicing for goods or services procured shall be in accordance with the relevant provisions and stipulations of the South African tax laws. Only valid tax invoices shall be acceptable. Bidders may, at the discretion of the Electoral Commission, be requested to submit samples, make presentations and/or written submissions in order for the Electoral Commission to assess compliance with auction conditions, specifications and requirements/provisions. The Electoral Commission reserves the right to consider at its sole discretion alternative options to the exact specifications that may be offered by suppliers that meets or exceeds the specified requirements should the Electoral Commission be of the opinion that it may be economically viable and/or may be a practical solution and/or may be generally beneficial in respect of promoting and reaching the Electoral Commission’s goals, target dates and objectives.
Auction enquiries
Enquiry submission cut-off time:
06 Apr 2026 17:00
No
Reference number
Date Received
Enquiry Type
Enquiry Description
Response
2.
0010557682-002
17 Mar 2026 10:41
Specifications related
Would you consider 2nd life machines, with full 3 year warranty backed the OEM?
1.
0010557682-001
06 Mar 2026 15:26
Specifications related
Good Day, please can you confirm is the requirement for Single Function Printers or Multifunction Printers
Auction files
No
File name
File size
File type
1
Auction 0010557682 - Desktop Printers.pdf
336 kb
Auction items
Segment
Family
Class
Commodity
Item
Specification
Quantity
Image
File
Information Technology Broadcasting and Telecommunications
Computer Equipment and Accessories
Computer printers
Laser printers
Laser printers
Black and White (Monochrome) Desktop Printers
230
None
None
Auction conditions
1.
Are you aware that bidders must place bids online on the Electoral Commission’s eProcurement website by not later than the stipulated closing date and time on the auction?
2.
Are you aware that the bidder must be authorized to sell the proposed product and that an OEM proof of reseller authorization is required?
3.
Are you aware that the pricing must be firm for a minimum of one hundred and eighty (180) days from close of auction?
4.
Are you aware that the price you submit on eProcurement must be inclusive of VAT and will be used for bid adjudication?
5.
Are you aware that the successful bidder will have the primary responsibility of ensuring that the proposed product complies with the required specifications in terms of functionality and technical specification including quantity and quality?
1 - 5 of 34 conditions | Page
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Bids received
Potential ranking
Bidder
Bid amount including VAT
Bid points
NTSUALALA ELECTRICAL CONSTRUCTION AND PROJECTS CC
R2,254,000.00
80.00
GOLDEN GAZZEN TRADING CC
R12,893,834.50
-297.63
SAGE COMPUTER TECHNOLOGIES (PTY) LTD
R46,000,000.00
-1452.65
1 of 3 received bids | Page
1
of 1 pages
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