eProcurement

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Enquiry

Submit one form per enquiry type Please submit a separate form for each enquiry type. Include all related questions for the selected category in a single submission. Choose the category that best describes your enquiry: Bidding requirements: Questions about how to participate in the bidding process (e.g., deadlines, required documents). Bid specifications: Questions about the technical or functional details of the goods/services being procured. Supplier registration: Questions about your supplier registration status e.g. required documents, submission process, or approval are not handled through this enquiry form. Please contact the VotaQuotes Helpdesk directly at votaquotes@elections.org.za for assistance with supplier registration matters. Your enquiry will be reviewed, sent to the relevant department related to the category you have chosen, and the response published on the website. Navigation tip: Press the Tab* key to move through each field and accept the pre-filled information.*

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eTender specifications

This tender is advertised on the Electoral Commission's website and the National Treasury eTender Portal and the bid document is accordingly made available to interested services providers.

When printing the tender document, please do so as follows:

1)	Print the tender cover page.
2)	Print the tender document together with the technical evaluation criteria.
3)	Print the tender briefing notes (when available) and use this as an additional guide to identify specific key issues in the preparation for the briefing sessions as stipulated in the tender document and in preparation of your tender submission.  Bring these notes along with you to the tender briefing session.

Kindly note that the tender briefing sessions will be held as per the information contained in the tender document.  The tender closes as stipulated in the tender document.

Bid evaluation criteria for functionality as contained in the tender document as well as the criteria provided for through the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022 as set out in the tender document will apply in the evaluation and adjudication of this tender.

Please select view under file to view the tender specifications and conditions/requirements.

No online bids are accepted in respect of this tender.  Tender documents must be completed as stipulated in the tender document and tenders together with the required written submissions and sample ballot papers must be placed in the Electoral Commission’s tender box as stipulated in the tender document.  No late tenders will be accepted.

A bidder’s tax affairs must be in order to be considered for tenders of the Electoral Commission.  A bidder’s tax compliance status is reflected on the National Treasury Central Supplier Database (CSD). A bidder's tax compliance status shall apply as it was at the time and date of the adjudication of the tender.  The tender shall ONLY be awarded to a bidder that is tax compliant.  The Electoral Commission verifies tax statuses against the CSD.  Any bid with a non-compliant tax status shall be rejected at the time of the adjudication of the tender.  Tax non-compliant bidders are, therefore, encouraged to continuously monitor their tax compliance status on the CSD and must ensure that their status reflects as tax compliant.  Bidders must resolve any pending tax matters with SARS timeously as it takes time for status changes to be effected from the SARS Tax Compliance System (TCS) to the CSD.

The Electoral Commission’s tender procedures are underpinned by specific rules, conditions and requirements.  These are included in the tender document and must be studied, noted and fully complied with when submitting bids for this tender.  Non-compliance may lead to the disqualification of bids received.

Auction enquiries

Enquiry submission cut-off time: 20 Jan 2026 17:00

No	Reference number	Date Received	Enquiry Type	Enquiry Description	Response
1.	IEC/SS-04/2025-001	05 Dec 2025 14:49	Bidding requirements	KAPAS TRADERS focuses on the the essential supplies that every workplace needs, particularly in the realms of food & beverages and office stationery. We understand the importance of a well-stocked office, where employees are both comfortable and equipped to perform at their best. Our offering include complete stationery bundles on demand food & beverages delivery, and a subscription services for office supplies to ensure that no business ever runs out essentials. Our services are designed

eTender files

No	File name	File size
1	Tender Cover Page SS 04 NO Canteen, Domestic Goods & Vend.pdf	79 kb
2	Tender Doc SS 04 NO Canteen. Domestic Goods & VMs. Ver 2.pdf	646 kb

eTender lines

Segment	Family	Class	Commodity	Item	Specification	Quantity	Image	File
Travel and Food and Lodging and Entertainment Services	Restaurants and catering	Banquet and catering services	Catering services	Catering services	Canteen, Domestic Goods and Vending Machine	1	None	None

eTender conditions

Do you agree with the eProcurement (VotaQuotes) site and the bid terms and conditions?

Have you noted that this eTender shall ONLY be awarded to a bidder that is tax compliant?

Have you noted that you must continuously monitor your tax compliance status on the CSD and ensure that your registration status remains approved on eProcurement VotaQuotes up and till the award of the eTender?

This eTender applies the 80/20 preference point system?
Do you confirm and acknowledge that you have noted this?

The specific goal of this eTender is the B-BBEE status levels of contribution, in line with the B-BBEE Act and Codes of Good Practice.
Do you confirm and acknowledge that you have noted this?

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