eProcurement


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Applied preferential procurement scoring system:

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Auction specification

Please select view under file to view auction specifications and conditions/requirements.

Participation in eProcurement tenders of the Electoral Commission requires the placement of an online bid as well as this auction and the submission of supporting documentation (written submission/proposal), if the latter is required.  Please note that non-conformance to the auction conditions and/or specifications shall invalidate your bid.  It is imperative to confirm requirements and compliance with auction specifications and conditions with the relevant Electoral Commission contact person BEFORE submitting a bid and/or written submission and/or any sample/s that may be required!!

Delivery timeframes are critical and MUST be adhered to!

A supplier's registration status shall apply as it was at the time and date of the award of the auction.  Approved and limited (tax non-compliant) suppliers will be able to place bids.  However, an auction shall ONLY be awarded to a bidder that is tax compliant.  Any bid with a non-compliant tax status shall be rejected at the time of the award of the auction.  Limited (tax non-compliant) status bidders are, therefore, encouraged to continuously monitor their tax compliance status on the National Treasury Central Supplier Database (CSD) and must ensure that their registration status remains approved on eProcurement.  Bidders must resolve any pending tax matters with SARS timeously as it takes time for status changes to be effected from the SARS Tax Comliance System (TCS) to the CSD!  The Electoral Commission’s eProcurement system verifies tax statuses against the CSD and a non-compliant status will change the registration status to limited (tax non-compliant).  Once a bidder has resolved any pending matters with SARS it takes approximately 48 hours for such changes to reflect on the supplier registration status in eProcurement.

The Electoral Commission will not accept bids for any goods/services that are not in line with acceptable market related prices for similar goods/services that are available.  The Electoral Commission shall give consideration to alternative procurement options in such instances to ensure cost effective procurement processes.

Bids received will be evaluated in respect of the evaluation criteria as set out in the bid documentation as for provided for in the Preferential Procurement Regulations, 2022. All services providers that wish to render goods/services to the Electoral Commission must self-register on the National Treasure Central Suppliers Database (CSD) at www.csd.gov.za.

Invoicing for goods or services procured shall be in accordance with the relevant provisions and stipulations of the South African tax laws.  Only valid tax invoices shall be acceptable. 

Bidders may, at the discretion of the Electoral Commission, be requested to submit samples, make presentations and/or written submissions in order for the Electoral Commission to assess compliance with auction conditions, specifications and requirements/provisions.

The Electoral Commission reserves the right to consider at its sole discretion alternative options to the exact specifications that may be offered by suppliers that meets or exceeds the specified requirements should the Electoral Commission be of the opinion that it may be economically viable and/or may be a practical solution and/or may be generally beneficial in respect of promoting and reaching the Electoral Commission’s goals, target dates and objectives.

Auction files

No	File name	File size
1	0010485972 EKU (Tembisa) - Furniture Specifications.pdf	653 kb
2	Central Supplier Database Circular No 3 of 2015-2016.pdf	82 kb
3	CSD - Supplier Registration.pdf	223 kb
4	Furniture - Local Content - Annexures C D E.xls	59 kb
5	Local Content Guideline.pdf	71 kb
6	SANS-1286-2017.pdf	514 kb

Auction lines

Segment	Family	Class	Commodity	Item	Specification	Quantity	Image	File
Furniture and Furnishings	Accommodation furniture	Office furniture	Desks	Desks	Desk	1	None	None
Furniture and Furnishings	Accommodation furniture	Furniture	Chairs	Chairs	Chair (non-plastic)	2	None	None
Furniture and Furnishings	Accommodation furniture	Furniture	Chairs	Chairs	Chair (non-plastic)	2	None	None
Furniture and Furnishings	Commercial and industrial furniture	Freestanding furniture	Freestanding storage	Freestanding storage	Cabinet	2	None	None

Auction conditions

Are you aware that the service offering must include the supply, delivery and installation of the office furniture?

Did you note that delivery is within 60 (sixty) days from receipt of an official purchase order?

Did you comply with the requirement of completing and returning the schedule and confirmation by the closing date of the auction?

Did you note that brochure/catalogue of the required furniture needs to be submitted to the Electoral Commission as part of the written submission in support of the bid by 11:00 on the day following the closure of the auction and that suppliers who do not provide the required documentation by 11:00 on the day following the closure of the auction will not be considered?

Did you note that the actual dimension and material composition/specification per item must be confirmed for every product in the brochure (preferably under each image)?

Bid awarded purchase order details

Number	Item	Item specification	Quantity	Unit amount including VAT	Supplier	Total amount	Awarded on
4500360227	Desks	Desk	1	R34,470.76	FUNDAMENTAL DESIGNS (PTY) LTD	R93,986.88	20 Jan 2023
4500360227	Chairs	Chair (non-plastic)	2	R19,031.28	FUNDAMENTAL DESIGNS (PTY) LTD	R93,986.88	20 Jan 2023
4500360227	Chairs	Chair (non-plastic)	2	R11,682.20	FUNDAMENTAL DESIGNS (PTY) LTD	R93,986.88	20 Jan 2023
4500360227	Freestanding storage	Cabinet	2	R28,802.64	FUNDAMENTAL DESIGNS (PTY) LTD	R93,986.88	20 Jan 2023
1 - 4 of 4 purchase order details \| Page 1 of 1 pages

Bids received

Potential ranking	Bidder	Bid amount including VAT	Bid points
1	IMBECANE (PTY) LTD	R48,000.00	100.00
2	TOKS LOG (PTY) LTD	R52,799.00	92.00
3	LESEGO B TRADING ( PTY) LTD	R54,410.00	89.32
4	MOLATELO K GENERAL TRADING (PTY) LTD	R55,074.00	88.21
5	INVERSCO TRADING ENTERPISE (PTY) LTD	R61,473.00	77.55
1 - 5 of 11 received bids \| Page 1 2 3 of 3 pages

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