eProcurement


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eTender specification

This eTender facilitates the running of an RFQ process for the specified requirement.

Please select view under file to view RFQ specifications and conditions/requirements.

Please note that non-conformance to the RFQ conditions and/or specifications shall invalidate your bid.  It is imperative to confirm requirements and compliance with bid specifications and conditions with the relevant IEC contact person BEFORE submitting a bid and/or written submission and/or any sample/s that may be required!!
Delivery timeframes are critical and MUST be adhered to!

A supplier's registration status shall apply as it was at the time and date of the closing of the RFQ.  Only approved suppliers may be considered! Provisionally approved bidders are, therefore, encouraged to ensure that their registration has been concluded successfully by complying to all required matters timeously!

The Electoral Commission will not accept bids for any goods/services that are not in line with acceptable market related prices for similar goods/services that are available.  The Electoral Commission shall give consideration to alternative procurement options in such instances to ensure cost effective procurement processes.

No contract will be awarded to any bidder who is not registered on the National Treasury Central Supplier Database (CSD) or who’s tax affairs are not in order.

Invoicing for goods or services procured shall be in accordance with the relevant provisions and stipulations of the South African tax laws.  Only valid tax invoices shall be acceptable.  Only VAT registered vendors may charge VAT.

Service providers must please note that this RFQ requires the submission of a written proposal.  This submission must be prepared and submitted as provided for in the RFQ specifications.  Failure to submit the required written submission and completed compulsory pricing schedule by the due date and time shall invalidate your bid.

eTender files

No	File name	File size
1	RFQ Part 1 - Photocopiers.pdf	170 kb
2	RFQ Part 2 - Enterprise Questionaire 2023 02 07.pdf	125 kb
3	RFQ Part 3 SDB 4 And POPIA or Political Party Affiliation 2024.pdf	312 kb
4	Bid Specifications 2 Copiers NO Oct 2024 Final.pdf	416 kb
5	B-BBEE affidavit completion guide Rev 1.pdf	142 kb

eTender lines

Segment	Family	Class	Item	Specification	Quantity	Image	File
Office Equipment and Accessories and Supplies	Office machines and their supplies and accessories	Duplicating machines	Photocopiers	Monochrome Multifunctional Photocopiers	2	None	None

eTender conditions

Have you noted the requirement to print and complete the attached bid forms in order to be considered for this RFQ?

Have you noted the RFQ briefing date for this RFQ?

Do you agree with the eProcurement (VotaQuotes) site and the bid terms and conditions?

Have you noted that this eTender shall ONLY be awarded to a bidder that is tax compliant?

Have you noted that you must continuously monitor your tax compliance status on the CSD and ensure that your registration status remains approved on eProcurement VotaQuotes up and till the award of the eTender?

The size of the selected File/Image exceeds the maximum allowed 4 MB for upload.

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