eProcurement


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eTender specification

This eTender facilitates the running of an RFQ process for the specified requirement.

Please select view under file to view RFQ specifications and conditions/requirements.

Please note that non-conformance to the RFQ conditions and/or specifications shall invalidate your bid.  It is imperative to confirm requirements and compliance with bid specifications and conditions with the relevant IEC contact person BEFORE submitting a bid and/or written submission and/or any sample/s that may be required!!
Delivery timeframes are critical and MUST be adhered to!

A supplier's registration status shall apply as it was at the time and date of the closing of the RFQ.  Only approved suppliers may be considered! Provisionally approved bidders are, therefore, encouraged to ensure that their registration has been concluded successfully by complying to all required matters timeously!

The Electoral Commission will not accept bids for any goods/services that are not in line with acceptable market related prices for similar goods/services that are available.  The Electoral Commission shall give consideration to alternative procurement options in such instances to ensure cost effective procurement processes.

No contract will be awarded to any bidder who is not registered on the National Treasury Central Supplier Database (CSD) or who’s tax affairs are not in order.

Invoicing for goods or services procured shall be in accordance with the relevant provisions and stipulations of the South African tax laws.  Only valid tax invoices shall be acceptable.  Only VAT registered vendors may charge VAT.

Service providers must please note that this RFQ requires the submission of a written proposal.  This submission must be prepared and submitted as provided for in the RFQ specifications.  Failure to submit the required written submission and completed compulsory pricing schedule by the due date and time shall invalidate your bid.

eTender files

No	File name	File size
1	RFQ Part 1 - PC Rental NW.pdf	256 kb
2	RFQ Part 2 - Enterprise Questionaire 2023 02 07.pdf	125 kb
3	RFQ Part 3 SDB 4 And POPIA or Political Party Affiliation 2024.pdf	312 kb
4	Rental of Workstations - North West.pdf	352 kb
5	B-BBEE affidavit completion guide Rev 1.pdf	142 kb

eTender lines

Segment	Family	Class	Item	Specification	Quantity	Image	File
Engineering and Research and Technology Based Services	Computer services	Computer hardware rental or leasing services	Computer hardware rental	Rental of computer workstations - NW	1	None	None

eTender conditions

Have you noted that you must submit the completed bid forms as well as a written proposal by the closing date and time as stipulated in the RFQ document?

Have you noted that you must register on the National Treasury Central Supplier Database (CSD) if you wish to engage with the Electoral Commission for any business opportunities?

Do you agree with the eProcurement (VotaQuotes) site and the bid terms and conditions?

Have you noted that this eTender shall ONLY be awarded to a bidder that is tax compliant?

Have you noted that you must continuously monitor your tax compliance status on the CSD and ensure that your registration status remains approved on eProcurement VotaQuotes up and till the award of the eTender?

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