eProcurement


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eTender specification

This tender is advertised on the Electoral Commission's website and the National Treasury eTender Portal and the bid document is accordingly made available to interested services providers.

When printing the tender document, please do so as follows:

1)	Print the tender cover page.
2)	Print the tender document together with the technical evaluation criteria.
3)	Print the tender briefing notes (when available) and use this as an additional guide to identify specific key issues in the preparation for the briefing sessions as stipulated in the tender document and in preparation of your tender submission.  Bring these notes along with you to the tender briefing session.

Kindly note that the tender briefing sessions will be held as per the information contained in the tender document.  The tender closes as stipulated in the tender document.

Bid evaluation criteria for functionality as contained in the tender document as well as the criteria provided for through the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022 as set out in the tender document will apply in the evaluation and adjudication of this tender.

Please select view under file to view the tender specifications and conditions/requirements.

No online bids are accepted in respect of this tender.  Tender documents must be completed as stipulated in the tender document and tenders together with the required written submissions and sample ballot papers must be placed in the Electoral Commission’s tender box as stipulated in the tender document.  No late tenders will be accepted.

A bidder’s tax affairs must be in order to be considered for tenders of the Electoral Commission.  A bidder’s tax compliance status is reflected on the National Treasury Central Supplier Database (CSD). A bidder's tax compliance status shall apply as it was at the time and date of the adjudication of the tender.  The tender shall ONLY be awarded to a bidder that is tax compliant.  The Electoral Commission verifies tax statuses against the CSD.  Any bid with a non-compliant tax status shall be rejected at the time of the adjudication of the tender.  Tax non-compliant bidders are, therefore, encouraged to continuously monitor their tax compliance status on the CSD and must ensure that their status reflects as tax compliant.  Bidders must resolve any pending tax matters with SARS timeously as it takes time for status changes to be effected from the SARS Tax Compliance System (TCS) to the CSD.

The Electoral Commission’s tender procedures are underpinned by specific rules, conditions and requirements.  These are included in the tender document and must be studied, noted and fully complied with when submitting bids for this tender.  Non-compliance may lead to the disqualification of bids received.

eTender files

No	File name	File size
1	Tender Cover Page SS 02 Commercial Fleet Insurance.pdf	132 kb
2	Tender Doc SS 02 Commercial Fleet.pdf	1700 kb
3	IEC SS 02 2024 Briefing Notes before.pdf	473 kb
4	Copy of IEC _ Fleet as at March 2024 (003).xlsx	35 kb
5	Copy of IEC Claims History 2023.xlsx	26 kb
6	MTR-3000 171498 LossRatioExport as at 17 01 2024.xlsx	35 kb
7	IEC SS 02 2024 Briefing Notes..pdf	484 kb
8	List of Bids Received IEC SS 02 2024.pdf	414 kb

eTender lines

Segment	Family	Class	Item	Specification	Quantity	Image	File
Financial Instruments, Products, Contracts and Agreements	Insurable interest contracts	Property insurance contracts	Commercial Vehicle Insurance	Commercial Vehicle Insurance	1	None	None

eTender conditions

Have you noted the requirement to print and complete the attached tender forms in order to be considered for this tender?

Have you noted that a tender briefing sessions will be held as stipulated in the tender document?

Have you noted that you must submit the completed tender forms as well as a written proposal by the closing date and time as stipulated in the tender document?

Have you noted that this eTender shall ONLY be awarded to a bidder that is tax compliant?

Do you agree with the eProcurement (VotaQuotes) site and the bid terms and conditions?

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