eProcurement

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Submit one form per enquiry type Please submit a separate form for each enquiry type. Include all related questions for the selected category in a single submission. Choose the category that best describes your enquiry: Bidding requirements: Questions about how to participate in the bidding process (e.g., deadlines, required documents). Bid specifications: Questions about the technical or functional details of the goods/services being procured. Supplier registration: Questions about your supplier registration status e.g. required documents, submission process, or approval are not handled through this enquiry form. Please contact the VotaQuotes Helpdesk directly at [email protected] for assistance with supplier registration matters. Your enquiry will be reviewed, sent to the relevant department related to the category you have chosen, and the response published on the website. Navigation tip: Press the Tab* key to move through each field and accept the pre-filled information.*

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eTender specifications

This eTender facilitates the running of an RFQ process for the specified requirement.

Please select view under file to view RFQ specifications and conditions/requirements.

Please note that non-conformance to the RFQ conditions and/or specifications shall invalidate your bid.  It is imperative to confirm requirements and compliance with bid specifications and conditions with the relevant IEC contact person BEFORE submitting a bid and/or written submission and/or any sample/s that may be required!!
Delivery timeframes are critical and MUST be adhered to!

A supplier's registration status shall apply as it was at the time and date of the closing of the RFQ.  Only approved suppliers may be considered! Provisionally approved bidders are, therefore, encouraged to ensure that their registration has been concluded successfully by complying to all required matters timeously!

The Electoral Commission will not accept bids for any goods/services that are not in line with acceptable market related prices for similar goods/services that are available.  The Electoral Commission shall give consideration to alternative procurement options in such instances to ensure cost effective procurement processes.

No contract will be awarded to any bidder who is not registered on the National Treasury Central Supplier Database (CSD) or who’s tax affairs are not in order.

Invoicing for goods or services procured shall be in accordance with the relevant provisions and stipulations of the South African tax laws.  Only valid tax invoices shall be acceptable.  Only VAT registered vendors may charge VAT.

Service providers must please note that this RFQ requires the submission of a written proposal.  This submission must be prepared and submitted as provided for in the RFQ specifications.  Failure to submit the required written submission and completed compulsory pricing schedule by the due date and time shall invalidate your bid.

eTender files

No	File name	File size
1	RFQ Part 1 - Network Cabling.pdf	153 kb
2	RFQ Part 2 - Enterprise Questionaire 2023 02 07.pdf	125 kb
3	RFQ Part 3 SDB 4 And POPIA or Political Party Affiliation 2024.pdf	312 kb
4	RFQ Bid Specification Network Cabling - IEC De Aar.pdf	305 kb
5	Floor Plan.pdf	68 kb
6	8 Local Content Annexures C, D and E.xls	60 kb
7	8 Exemption Process_ 2021.pdf	92 kb
8	8 Guidance on Calculation of Local Content.pdf	71 kb
9	8 SANS-1286-2017.pdf	514 kb

eTender items

Segment	Family	Class	Commodity	Item	Specification	Quantity	Image	File
Electronic Components and Supplies	Automation control devices and components and accessories	Programmable Logic Controllers	Control network PC interface	Control network PC interface	Network Cabling -NC	1	None	None

eTender conditions

I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME IN TERMS OF PARAGRAPH 6 OF PFMA SCM INSTRUCTION 03 OF 2021/2022 ON ENHANCING COMPLIANCE, TRANSPARENCY AND ACCOUTABLITY IN SUPPLY CHAIN MANAGEMENT SHOULD THIS DECLARATION PROVE TO BE FALSE.

As the bidder, do you declare that you or any of your directors are not listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)?

As the bidder, do you declare that you or any of your directors have not been convicted by a court of law (including a court outside of the Republic of South Africa) for fraud or corruption during the past five years?

Does your company comply with the Employment Equity Act (55 of 1998)? Failure to comply with the relevant provisions of this Act should be sufficient ground for rejection of a bid

Do you agree with the eProcurement (VotaQuotes) site and the bid terms and conditions?

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