eProcurement

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Enquiry

Submit one form per enquiry type Please submit a separate form for each enquiry type. Include all related questions for the selected category in a single submission. Choose the category that best describes your enquiry:: Bidding requirements: Questions about how to participate in the bidding process (e.g., deadlines, required documents). Bid specifications: Questions about the technical or functional details of the goods/services being procured. Supplier registrations: For questions related to supplier registration, please contact: votaquotes@elections.org.za. Your enquiry will be reviewed, sent to the relevant department related to the category you have chosen, and the response published on the website. Navigation Tip: Press the Tab* key to move through each field and accept the pre-filled information.*

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eTender specifications

This eTender facilitates the running of a tender process for the specified requirement.

Please select view under file to view tender specifications and conditions/requirements.

Please note that non-conformance to the tender conditions and/or specifications shall invalidate your bid.  It is imperative to confirm requirements and compliance with bid specifications and conditions with the relevant IEC contact person BEFORE submitting a bid and/or written submission and/or any sample/s that may be required!!

Delivery timeframes are critical and MUST be adhered to!

A supplier's registration status shall apply as it was at the time and date of the closing of the tender.  Only approved suppliers may be considered! Provisionally approved bidders are, therefore, encouraged to ensure that their registration has been concluded successfully by complying to all required matters timeously!

The Electoral Commission will not accept bids for any goods/services that are not in line with acceptable market related prices for similar goods/services that are available.  The Electoral Commission shall give consideration to alternative procurement options in such instances to ensure cost effective procurement processes.

No contract will be awarded to any bidder who is not registered on the National Treasury Central Supplier Database (CSD) or who’s tax affairs are not in order.

Invoicing for goods or services procured shall be in accordance with the relevant provisions and stipulations of the South African tax laws.  Only valid tax invoices shall be acceptable.  Only VAT registered vendors may charge VAT.

Service providers must please note that this tender requires the submission of a written proposal.  This submission must be prepared and submitted as provided for in the tender specifications.  Failure to submit the required written submission and completed compulsory pricing schedule by the due date and time shall invalidate your bid.

eTender files

No	File name	File size
1	Central Supplier Database Circular No 3 of 2015-2016.pdf	82 kb
2	CSD - Supplier Registration.pdf	223 kb
3	Reg Weekend.pdf	2061 kb
4	Local Content - Annexures C D E.xls	60 kb
5	B-BBEE affidavit completion guide Rev 1.pdf	142 kb
6	IEC COM 01 2023 Briefing Notes before.pdf	561 kb
7	Tender Doc COM 03 with Posponed Closing Date.pdf	1249 kb
8	Tender COM 03 2023 Cover Page Postponed.pdf	132 kb
9	Notice of Postponement of Tender Closure - T-shirts.pdf	32 kb
10	Addendum Compulsory Pricing Schedule T-shirts.pdf	122 kb
11	IEC COM 03 2023 Briefing Notes.doc.pdf	571 kb
12	List of Bids received - IEC COM 03 2023.pdf	325 kb

eTender lines

Segment	Family	Class	Commodity	Item	Specification	Quantity	Image	File
Apparel and Luggage and Personal Care Products	Clothing	Uniforms	Corporate uniforms	T-Shirts for Registration Weekend	T-Shirts for Registration Weekend	1	None	None
Apparel and Luggage and Personal Care Products	Clothing	Tshirts	Mens tshirts	T-Shirts for Registration Weekend	T-Shirts for Registration Weekend	1	None	None
Apparel and Luggage and Personal Care Products	Clothing	Tshirts	Ladies tshirt	Ladies tshirt	T-Shirts for Registration Weekend	1	None	None

eTender conditions

Have you noted the requirement to print and complete the attached bid forms in order to be considered for this tender?

Have you noted the closing date and time for this tender?

Have you noted that you must submit the completed bid forms as well as a written proposal by the closing date and time as stipulated in the tender document?

Do you agree with the eProcurement (VotaQuotes) site and the bid terms and conditions?

Have you noted that this eTender shall ONLY be awarded to a bidder that is tax compliant?

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