eProcurement


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Auction specification

Please select view under file to view auction specifications and conditions/requirements.

Participation in eProcurement tenders of the Electoral Commission requires the placement of an online bid as well as this auction and the submission of supporting documentation (written submission/proposal), if the latter is required.  Please note that non-conformance to the auction conditions and/or specifications shall invalidate your bid.  It is imperative to confirm requirements and compliance with auction specifications and conditions with the relevant Electoral Commission contact person BEFORE submitting a bid and/or written submission and/or any sample/s that may be required!!

Delivery timeframes are critical and MUST be adhered to!

A supplier's registration status shall apply as it was at the time and date of the award of the auction.  Approved and limited (tax non-compliant) suppliers will be able to place bids.  However, an auction shall ONLY be awarded to a bidder that is tax compliant.  Any bid with a non-compliant tax status shall be rejected at the time of the award of the auction.  Limited (tax non-compliant) status bidders are, therefore, encouraged to continuously monitor their tax compliance status on the National Treasury Central Supplier Database (CSD) and must ensure that their registration status remains approved on eProcurement.  Bidders must resolve any pending tax matters with SARS timeously as it takes time for status changes to be effected from the SARS Tax Compliance System (TCS) to the CSD!  The Electoral Commission’s eProcurement system verifies tax statuses against the CSD and a non-compliant status will change the registration status to limited (tax non-compliant).  Once a bidder has resolved any pending matters with SARS it takes approximately 48 hours for such changes to reflect on the supplier registration status in eProcurement.

The Electoral Commission will not accept bids for any goods/services that are not in line with acceptable market related prices for similar goods/services that are available.  The Electoral Commission shall give consideration to alternative procurement options in such instances to ensure cost effective procurement processes.

Bids for this auction will be scored based on the 80/20 scoring principle. The scoring whilst the auction is active is, however, only a reflection of the potential outcome of the bid adjudication process. As such, the scoring as reflected in the auction will be based on the bid price as well as the verified and validated B-BBEE status level of each respective bidder. The potential scoring and ranking of all bids received in respect of the auction promote fairness, equity, transparency, competition and the overall cost effectiveness of the Electoral Commission’s tender processes. Furthermore, transparency in the bidding process and potential ranking of bids encourages B-BBEE compliance throughout the bidding process. A tender that fails to obtain the minimum qualifying score for functionality as indicated in the tender documents is not an acceptable tender.  Bid prices are fixed at time of bid closure and a bidder’s B-BBEE status level has been verified and validated and the status reflected at the time of bid closure is represented on the auction.  Only qualifying bids that have been identified through the bid evaluation process will be scored for adjudication purposes.  The final bid points for qualifying bids may differ from the bid points reflected on the running/closed auction and bids will accordingly be ranked based on the final bid points achieved.

Invoicing for goods or services procured shall be in accordance with the relevant provisions and stipulations of the South African tax laws.  Only valid tax invoices shall be acceptable. 

Bidders may, at the discretion of the Electoral Commission, be requested to submit samples, make presentations and/or written submissions in order for the Electoral Commission to assess compliance with auction conditions, specifications and requirements/provisions.

The Electoral Commission reserves the right to consider at its sole discretion alternative options to the exact specifications that may be offered by suppliers that meets or exceeds the specified requirements should the Electoral Commission be of the opinion that it may be economically viable and/or may be a practical solution and/or may be generally beneficial in respect of promoting and reaching the Electoral Commission’s goals, target dates and objectives.

Auction files

No	File name	File size	File type
1	Final Bid Specifications - Voting Station Arrow Signs.pdf	442 kb

Auction lines

Segment	Family	Class	Commodity	Item	Specification	Quantity	Image	File
Material Handling and Conditioning and Storage Machinery and their Accessories and Supplies	Packaging materials	Packaging boxes and bags and pouches	Packaging boxes	Packaging boxes	Supply and delivery of ARROW SIGNS to Eastern Cape warehouse	5500	None	None
Material Handling and Conditioning and Storage Machinery and their Accessories and Supplies	Packaging materials	Packaging boxes and bags and pouches	Packaging boxes	Packaging boxes	Supply and delivery of ARROW SIGNS to Free State warehouse	1900	None	None
Material Handling and Conditioning and Storage Machinery and their Accessories and Supplies	Packaging materials	Packaging boxes and bags and pouches	Packaging boxes	Packaging boxes	Supply and delivery of ARROW SIGNS to Gauteng warehouse	3200	None	None
Material Handling and Conditioning and Storage Machinery and their Accessories and Supplies	Packaging materials	Packaging boxes and bags and pouches	Packaging boxes	Packaging boxes	Supply and delivery of ARROW SIGNS to Kwazulu-Natal warehouse	5600	None	None
Material Handling and Conditioning and Storage Machinery and their Accessories and Supplies	Packaging materials	Packaging boxes and bags and pouches	Packaging boxes	Packaging boxes	Supply and delivery of ARROW SIGNS to Central warehouse	800	None	None

Auction conditions

Have you noted the auction specification attached on this auction?

Does your product conform to the auction specification and conditions/requirements as per section 2 of the item specifications?

Are you able to deliver the required products and quantity of 17,000 voting station arrow signs pack of 5 as per section 1 and 2 of the item specifications?

Are you able to deliver the required quantity of 17,000 voting station arrow signs pack of 5 by no later than 29 February 2024 as specified on section 5 of the item specifications?

Have you noted that your bid must be for a full quantity of 17,000 voting station arrow signs pack of 5 and fully inclusive of all costs (incl VAT, packaging and delivery), as stipulated on section 6 of the item specifications?

Bid awarded purchase order details

Number	Item	Item specification	Quantity	Unit amount including VAT	Supplier	Total amount	Awarded on
4500378919	Packaging boxes	Supply and delivery of ARROW SIGNS to Eastern Cape warehouse	5500	R550,000.00	KAIROS COMMUNICATIONS (PTY) LTD	R2,757,008.00	18 Apr 2024
4500378919	Packaging boxes	Supply and delivery of ARROW SIGNS to Free State warehouse	1900	R190,000.00	KAIROS COMMUNICATIONS (PTY) LTD	R2,757,008.00	18 Apr 2024
4500378919	Packaging boxes	Supply and delivery of ARROW SIGNS to Gauteng warehouse	3200	R320,000.00	KAIROS COMMUNICATIONS (PTY) LTD	R2,757,008.00	18 Apr 2024
4500378919	Packaging boxes	Supply and delivery of ARROW SIGNS to Kwazulu-Natal warehouse	5600	R238,504.00	KAIROS COMMUNICATIONS (PTY) LTD	R2,757,008.00	18 Apr 2024
4500378919	Packaging boxes	Supply and delivery of ARROW SIGNS to Central warehouse	800	R80,000.00	KAIROS COMMUNICATIONS (PTY) LTD	R2,757,008.00	18 Apr 2024
1 - 5 of 5 purchase order details \| Page 1 of 1 pages

Bids received

Potential ranking	Bidder	Bid amount including VAT	Bid points
1	KAIROS COMMUNICATIONS (PTY) LTD	R1,378,504.00	80.00
2	MOGWELE WASTE (PTY) LTD	R1,740,470.00	78.99
3	ERDMAN TRADING AND PROJECTS (PTY) LTD	R2,040,000.00	41.61
4	TOKS LOG (PTY) LTD	R2,295,000.00	26.81
5	THE SEED OF LIFE GROUP OF COMPANIES (PTY) LTD	R5,950,000.00	-165.30
1 - 5 of 5 received bids \| Page 1 of 1 pages

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