eProcurement


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Auction specification

Please select view under file to view auction specifications and conditions/requirements.

Participation in eProcurement tenders of the Electoral Commission requires the placement of an online bid as well as this auction and the submission of supporting documentation (written submission/proposal), if the latter is required.  Please note that non-conformance to the auction conditions and/or specifications shall invalidate your bid.  It is imperative to confirm requirements and compliance with auction specifications and conditions with the relevant Electoral Commission contact person BEFORE submitting a bid and/or written submission and/or any sample/s that may be required!!

Delivery timeframes are critical and MUST be adhered to!

A supplier's registration status shall apply as it was at the time and date of the award of the auction.  Approved and limited (tax non-compliant) suppliers will be able to place bids.  However, an auction shall ONLY be awarded to a bidder that is tax compliant.  Any bid with a non-compliant tax status shall be rejected at the time of the award of the auction.  Limited (tax non-compliant) status bidders are, therefore, encouraged to continuously monitor their tax compliance status on the National Treasury Central Supplier Database (CSD) and must ensure that their registration status remains approved on eProcurement.  Bidders must resolve any pending tax matters with SARS timeously as it takes time for status changes to be effected from the SARS Tax Comliance System (TCS) to the CSD!  The Electoral Commission’s eProcurement system verifies tax statuses against the CSD and a non-compliant status will change the registration status to limited (tax non-compliant).  Once a bidder has resolved any pending matters with SARS it takes approximately 48 hours for such changes to reflect on the supplier registration status in eProcurement.

The Electoral Commission will not accept bids for any goods/services that are not in line with acceptable market related prices for similar goods/services that are available.  The Electoral Commission shall give consideration to alternative procurement options in such instances to ensure cost effective procurement processes.

Bids received will be evaluated in respect of the evaluation criteria as set out in the bid documentation as for provided for in the Preferential Procurement Regulations, 2022. All services providers that wish to render goods/services to the Electoral Commission must self-register on the National Treasure Central Suppliers Database (CSD) at www.csd.gov.za.

Invoicing for goods or services procured shall be in accordance with the relevant provisions and stipulations of the South African tax laws.  Only valid tax invoices shall be acceptable. 

Bidders may, at the discretion of the Electoral Commission, be requested to submit samples, make presentations and/or written submissions in order for the Electoral Commission to assess compliance with auction conditions, specifications and requirements/provisions.

The Electoral Commission reserves the right to consider at its sole discretion alternative options to the exact specifications that may be offered by suppliers that meets or exceeds the specified requirements should the Electoral Commission be of the opinion that it may be economically viable and/or may be a practical solution and/or may be generally beneficial in respect of promoting and reaching the Electoral Commission’s goals, target dates and objectives.

Auction files

No	File name	File size	File type
1	Bid Specifications - ETH (Kingsburgh) Local Office Photocopier.pdf	465 kb

Auction lines

Segment	Family	Class	Commodity	Item	Specification	Quantity	Image	File
Office Equipment and Accessories and Supplies	Office machines and their supplies and accessories	Duplicating machines	Photocopiers	Photocopiers	Photocopiers - ETH (Kingsburgh)	1	None	None

Auction conditions

Are you able to supply, deliver and install the required photocopier(s) according to the bid conditions, requirements and specifications?

Are you able to deliver by 6 February 2023?

Did you note that you must submit the completed questionnaire (Annexure A) and that should the answer to any of the relevant questions be ‘No’ the bid will be disqualified from further evaluation?

Did you note that you must submit a brochure/catalogue of the photocopier on offer?

Did you note that you must submit proof that you are a registered/accredited/authorized dealer of the photocopier being offered?

Bid awarded purchase order details

Number	Item	Item specification	Quantity	Unit amount including VAT	Supplier	Total amount	Awarded on
4500362136	Photocopiers	Photocopiers - ETH (Kingsburgh)	1	R65,000.00	FOCUS OFFICE SOLUTIONS (PTY) LTD	R65,000.00	17 Mar 2023
1 of 1 purchase order details \| Page 1 of 1 pages

Bids received

Potential ranking	Bidder	Bid amount including VAT	Bid points
1	TVR SYSTEMS (PTY) LTD	R63,000.00	100.00
2	FOCUS OFFICE SOLUTIONS (PTY) LTD	R65,000.00	97.46
3	GECKO TECHNICAL SERVICES (PTY) LTD	R80,357.40	77.96
4	EMPINACT TRADE (PTY) LTD	R116,967.47	31.47
5	NENGWEKHULU HOLDINGS (PTY) LTD	R166,000.00	-30.79
1 of 5 received bids \| Page 1 of 1 pages

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